Each year, the COMP Awards and Nominations Committee is responsible for presenting to members a slate of candidates for vacancies on the COMP Board of Directors. COMP is currently accepting applications to fill one (1) vacancy on the Board. Information on the vacant position can be found below.  
 
With the exception of the President, any member may be nominated to a specific position on the COMP Board provided they fulfill the eligibility criteria for the position. To be eligible for election, nominees must: 

• Be members in good standing of COMP and be able to demonstrate related volunteer or committee experience. 
• Have the support of a minimum of two (2) other members in good standing. 

Nominations will be accepted until 5:00 PM on March 17, 2025.  

CURRENT VACANCY 

Secretary 

The Secretary serves a three-year term and has the following responsibilities: 

• Is a member of the COMP Executive and Board of Directors and, as such, works with the President, Vice President, and Treasurer to provide leadership in areas including strategic planning, operational oversight, governance, organizational development and training and resource management;  
• Acts as clerk recording all proceedings in the books / electronic records kept for that purpose. This includes taking minutes during Board and Executive meetings and the Annual General Meeting and preparing and distributing minutes;  
• Gives or causes to be given notice of all meetings of the members and of the Board;  
• Performs such other duties as may from time to time be determined by the Board; and  
• Organizes and reviews COMP’s by-laws and policies and procedures and works with the Executive Director to identify policies and procedures that may be outdated and require revision. 
   
  

COMP members in good standing will be eligible for nomination.   

March 17, 2025 5:00 PM ET is the deadline to submit a complete application as detailed below. 

Applications are considered complete when the following have been received by COMP: 

• The online application form which includes a short biography (helpful to include comment on why you believe you are suited to the role you are nominating for) and conflict of interest attestation 
• Signatures of a minimum of two members in good standing who support the candidate through the online nomination form. 
• Applications will be acknowledged within two (2) business days of receipt. 
  

ELECTIONS 
Should the number of nominees exceed the number of vacancies, the Awards and Nominations Committee will prepare a slate of candidates for election using the names of individuals responding to the call for nominations. The qualifications of the individuals on the slate will be made available to the Board for its consideration and approval at least 10-days before the voting date.  The voting date is the day on which the voting package including access to the electronic ballot will be sent to the members. The Board may include a recommendation that members elect Directors from among the individuals whose names are on the slate – a Suggested List of Candidates. Should a Suggested List of Candidates be recommended by the Board, those candidates who do not make the Suggested List will have the opportunity to withdraw their application prior to the member voting package being distributed.  

Each voting member shall be sent by email a voting package containing a copy of the slate of candidates with background information on each, together with notice of the voting deadline. 

KEY DATES 

March 17, 2025 5:00 PM ET is the deadline to submit a complete application as detailed below. 

March 2025: Nominees will be contacted to advise whether they fulfill the eligibility criteria for nomination. 

March 2025: If there are more qualified applicants than seats available, nominees will be informed if they have been included on the Suggested List of Candidates. 

April 2025: If the number of candidates exceeds the number of director vacancies, an election shall proceed. 

May 2025: Candidates will be informed of the results of the election. 

June 2025: Notification of members elected will be announced on or before the Annual General Meeting.